Privacy Policy
Tucket List Events Limited
Company Number: 16493037
Registered Office: 51 Warwick Place, West Cross, Swansea, Wales, SA3 5JG
Effective Date: July 2025
1. Introduction
Tucket List Events Limited (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you engage with us, whether through our website, email, phone, or in person at one of our events.
We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.
By using our services or accessing our website, you agree to the practices outlined in this policy.
2. Data Controller
Tucket List Events Limited is the data controller for the purposes of the UK GDPR and responsible for your personal data. If you have any questions about this policy, you may contact:
Email: [Insert contact email]
Postal Address: [Insert full address]
3. What Information We Collect
We may collect and process the following types of personal data:
- Identity Data: Full name, job title, company name.
- Contact Data: Email address, phone number, billing/delivery address.
- Event Data: Dietary requirements, accessibility needs, attendance records.
- Technical Data: IP address, browser type, operating system, and device identifiers.
- Usage Data: Information about how you interact with our website and services.
- Marketing & Communication Data: Your preferences for receiving marketing materials.
4. How We Collect Your Information
We collect data via:
- Direct interactions (e.g. email, phone, registration forms)
- Website forms and contact pages
- Ticketing or registration platforms
- Third parties (e.g. partner organisations or suppliers)
- Event attendance (including badge scans and check-in systems)
5. How We Use Your Information
We use your data to:
- Deliver and manage event services
- Register and communicate with delegates
- Manage bookings and logistical arrangements
- Send essential updates and reminders
- Process payments and issue invoices
- Analyse event attendance and feedback
- Comply with legal or regulatory obligations
- Market similar services (with your consent)
We do not sell or rent your data to third parties.
6. Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
- Consent: When you agree to receive marketing communications.
- Contract: To perform our obligations under a contract with you.
- Legal Obligation: To comply with legal requirements.
- Legitimate Interest: For business operations such as improving our services and managing events efficiently.
7. Data Retention
We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting obligations. Typical retention periods include:
- Event Registration: Up to 12 months after event conclusion.
- Financial Records: Up to 6 years for tax compliance.
- Marketing Preferences: Until you opt out or withdraw consent.
8. Data Security
We implement appropriate technical and organisational measures to secure your personal data and protect it against unauthorised access, alteration, disclosure, or destruction.
This includes:
- Encrypted communications (HTTPS)
- Restricted access controls
- Secure servers and backups
- Staff training on data protection
9. Sharing Your Data
We may share your personal data with:
- Event venues, caterers, or accessibility providers (with consent)
- Payment processors or accounting software
- IT service providers and data hosting platforms
- Law enforcement or government bodies (if required by law)
All third parties are contractually obligated to safeguard your data and only process it according to our instructions.
10. International Transfers
We do not routinely transfer your data outside the UK. If future services require data to be transferred internationally (e.g., international event platforms), we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions under UK GDPR.
11. Your Rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request erasure of your data where lawful
- Object to or restrict our processing of your data
- Withdraw your consent at any time (where applicable)
- Request portability of your data in a machine-readable format
- Lodge a complaint with the UK Information Commissioner’s Office (ICO)
To exercise any of these rights, contact us at [Insert contact email].
12. Cookies
Our website uses cookies to improve user experience and analyse website traffic. For more information, please see our [Cookie Policy].
You can manage your cookie preferences via your browser settings.
13. Third-Party Links
Our website may include links to third-party websites. We are not responsible for their content or privacy practices. We encourage you to read their privacy policies before submitting data.
14. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Effective Date”. We encourage you to review it regularly.
Last Updated: July 2025
Contact: info@tucketlistevents.co.uk